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Notice: If you took one of the other Microsoft Office 2000 courses on this website (Word, Excel, etc.) you can skip "this" lesson.  The "Overview" lesson is duplicated in each of the Office 2000 courses.

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Welcome!  In this lesson, we will review the Microsoft Office 2000 Professional features and functionality that work the same in all the programs (Word, Excel, PowerPoint, etc).

STANDARDIZED OFFICE TOOLS

Several Office tools have been standardized to increase your productivity. Once you have learned to use these tools, you can use them the same way in each program in the Office 2000 suite. These tools are:

**Toolbars

**ScreenTips

**Office Assistant

**ClipArt Gallery

**Drawing tools

TOOLBARS

The Menu bar contains a list of menus that will help you create, edit, and format items, documents, and publications in Office 2000. As you click each menu, additional options appear. Each option can show more choices, depending on what you are doing. If a menu option looks faded (is grayed out), the option is not currently available to you, but it will be available for other activities. If you see a chevron   at the bottom of the menu, hover over it for a moment, and all of the options appear.

The Standard toolbar contains buttons that give you quick access to Office 2000's most commonly used functions, such as opening, saving, and printing.

The Web toolbar contains buttons that allow you to quickly open, search, and browse through any document, including Web pages.

CHANGING TOOLBAR SETTINGS

You can change many of the toolbar setting so that you can see more available buttons, view large icons, list font names in their font, or view additional toolbars.

Change the Toolbar Settings

1.  From any Office 2000 program, on the View menu, click Toolbars, and then click Customize.

2.  Click the Options tab.

3.  To view the Standard and Formatting toolbars in two rows so that all buttons are visible, clear the Standard and Formatting Toolbars share one row checkbox.

**To view large icons, select Large icons.

**To list font names in their fonts, select List font names in their font.

4.  Click the Toolbars tab.

5.  To view additional toolbars, select the checkbox next to the name of the toolbar that you want to view.

6.  Click Close.

TO ADD OR REMOVE BUTTONS FROM A TOOLBAR

1.  Click on the down arrow at the end of the toolbar.

2.  Click Add or Remove Buttons. A list of available buttons opens.

3.  Select those that you want to display on the toolbar. Clear those that you do not want to display on the toolbar.

4.  Click outside the button list to close it.

SCREEN TIPS

When you position your pointer to hover over any button on a toolbar, a small box appears with the name of that button. The box is called a ScreenTip. If you do not see ScreenTips, you can change the settings to show them.

CHANGE THE SCREENTIP SETTINGS

5.  From any program in Office 2000, on the View menu, click Toolbars.

6.  Click Customize.

7.  Click the Options tab.

8.  Click Show ScreenTips on Toolbars.

9.  Click Show Shortcut keys in ScreenTips.

10.   Click Close.

OFFICE ASSISTANT

With Office 2000's extensive Help system, you can quickly find answers to questions as you work. The Office Assistant can answer questions, give you helpful tips, and display alerts to help you work better. You can ask the Office Assistant questions in your own words, and answers are given in simple language understood by educators and students alike. If you like, you can select a different Assistant that better matches your personality. Or, you can turn off the Office Assistant and ask questions using the online Help.

ASK THE OFFICE ASSISTANT A QUESTION

1.  From any program in Office 2000, click Office Assistant .

2.  Click in the text box and then type How do I save my document?

3.  Click Search. Several topics appear.

4.  Click Save a document. The Help system opens to this topic. You can continue looking for other topics or close the Office Assistant.

5.  To close the Office Assistant, click the X in the upper-right corner of the Office Assistant box.

CLIP GALLERY

In the Office 2000 suite, you can add multimedia to your document, presentation, Web page, or publication using the Clip Gallery tool. You can use the Clip Gallery to preview a wide variety of pictures, photographs, sounds, and video clips that you can insert in your documents.

INSERT A CLIP

1. If the Drawing toolbar is not visible, on the View menu, click Toolbars and then click Drawing.

2. Click Insert Clip Art  on the Drawing toolbar. The Clip Gallery appears with the Pictures tab visible.

3. Select a category by clicking a picture.

- Or -

Type a keyword in the Search for clips box.

4. Click the graphic you want to insert or preview. A toolbar opens next to the picture.

To insert the picture click the Insert clip icon .

To see a preview of the clip click the Preview clip icon .

To add the clips to your favorites folder in the Clip Gallery click the Add clip to favorites or other category icon .

If a graphic looks similar to what you want, but isn’t quite right, click the Find clips that look similar icon .

GET HELP USING THE CLIP GALLERY

The Clip Gallery includes its own Help system, where you'll find such information as how to organize your clips in categories, how to assign keywords to clips for easy searching, and how to work with the Clip Gallery by using shortcut keys.

1. On the Clip Gallery, click Office Assistant .

2. Ask a question or search for a topic just as you would with the Office Assistant in the program in which you are working.

ADD A CLIP TO THE CLIP GALLERY

If you often use your own pictures, sounds, or motion clips in your documents, you can store and locate them quickly by adding them to the Clip Gallery. You can add pictures in any format supported by graphics filters in Word 2000. You can also add your own sound and motion clips.

1. Click Insert Clip Art  on the Drawing toolbar and then click the tab for the type of clip you want to add.

2. Select the category or create a new category in which to store the clip and then click Import Clips.

3. Locate the folder that contains the clip you want to add and then select the clip.

4. Under the Clip import option, select the option you want.

5. For Help on an option, click the question mark  on the toolbar and then click the option.

6. Click Import.

7. In the Clip Properties dialog box, type a description of the clip and select the options you want.