USING STYLES

A style is a set of formatting characteristics that you can apply to text in a document to quickly change its appearance. When you apply a style, you apply a whole group of formats in one simple step. For example, you may want to format the title of your worksheet to make it stand out. Instead of taking three separate steps to format your title as 16 point, Arial, and center-aligned, you can achieve the same result just by applying the Title style. To try this, select the title of your test or worksheet and then click Style on the Format menu. Click Title in the Styles box and then click Apply.

There are a number of other styles besides Title that are available in the Normal template, the default Word 2000 template. A few basic ones are shown in the Style list  on the Formatting toolbar. You can preview and select others in the Style dialog box. On the Format menu, click Style.

Word 2000 also includes these style features:

**It automatically creates a style for you when you apply new formatting to text.

**It can automatically redefine styles to reflect recently applied changes.

**It gives you an instant preview of each style from the Style list on the Formatting toolbar.

PARAGRAPH AND CHARACTER STYLES

A paragraph style controls all aspects of a paragraph's appearance, such as text alignment, tab stops, line spacing, and borders, and can include character formatting. If you want a paragraph to have a particular combination of attributes that aren't in an existing style (for example, a bold, italic, center-aligned heading in the Arial Narrow font), you can create a new paragraph style.

A character style affects selected text within a paragraph, such as the font and size of text, and bold and italic formats. Characters within a paragraph can have their own style even if a paragraph style is applied to the paragraph as a whole. If you want to give certain types of words or phrases the same kind of formatting and the formatting isn't in an existing style, you can create a new character style.

TO CREATE A PARAGRAPH STYLE

The quickest way to create a new paragraph style is to format a paragraph, select it, and then base the new style on the formatting and other properties applied to the selected text. In this exercise, you will create a paragraph style for text which is in a numbered list such as the steps in a direction or the questions on a test.

1. Type your test questions or worksheet directions into the document.

2. Select the text. On the Format menu, click Style.

3. In the Styles dialog box, click List Number. The List Number style of the Normal template is applied to your text.

4. Manually change some of the formatting of your text. For example, change the font and the font size or color.

5. Select the text that contains the formatting you want to use for your style.

6. On the Formatting toolbar, click inside the Style box .

7. Type over the existing style name to create a name for the new style.

8. Press ENTER.

9. You can also set additional formatting characteristics for paragraph styles, such as the style for the next paragraph. On the Format menu, click Style. Click the style that has the settings you want to change, click Modify, and then select the options you want.

ADDING FOOTNOTES AND ENDNOTES

Typically, footnotes and endnotes are used in printed documents to explain, comment on, or provide references for text in a document. You can include both footnotes and endnotes in the same document. Whether you are assigning term papers to be formatted in APA, MLA, or Chicago Manual of Style, Word 2000 allows you and your students to create appropriate notes and citations.

If you're viewing the document on the screen, you can view notes by resting the pointer on the note reference mark in the document. The note text appears above the mark. To display the note text in a note pane at the bottom of the screen, double-click the note reference mark. When you print the document, footnotes appear where you specified: either at the end of each page or directly below the text. In the printed document, endnotes also appear where you specified: either at the end of the document or at the end of each section.

TO INSERT A FOOTNOTE OR AN ENDNOTE

In this exercise, provide a reference for some information in your worksheet or test.

1. In Print Layout view, click where you want to insert the note reference mark.

2. On the Insert menu, click Footnote.

3. Click Footnote or Endnote.

4. Under Numbering, select the option you want. For help on an option, click the question mark  and then click the option.

5. Click OK. Word 2000 inserts the note number and places the insertion point next to the note number.

6. Type the note text.

7. Scroll to your place in the document and continue typing.